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Administrative Clerk

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Industry:
N.G.O./Social Services
Total Position:
1
Job Type:
Full Time/Permanent ( First Shift (Day) )
Department:
UNHCR
Job Location:
Islamabad
Gender:
No Preference
Minimum Education:
Intermediate/A-Level
Degree Title:
Completion of Secondary Education with Post-secondary Secretarial course/training.
Career Level:
G-3
Minimum Experience:
2 Years(Relevant Job expereicene)
Apply By:
Sep 23, 2016
Posted On:
Sep 9, 2016
Job Description



The position of Admin Clerk is located at the Office of the Representative. The role of this position is to provide day to day activities at the reception, handling mail and other duties assigned to him/her. As per specific instructions, the incumbent may require liaising with other internal or external entities, to ensure effective delivery of services and achievement of objectives. The incumbent's workload and the assignments will remain under constant scrutiny and direction of the supervisor.


Duties and Responsibilities:


Sort and prioritize all incoming mail, correspondence, telexes, reports, etc., directing them to other staff members as necessary.


Draft correspondence under guidance of his/her supervisor or as per routine requirements.


Provide clerical support (filing, photocopying, scanning, signature of PT8s and mission requests, etc.).


Manage UNHCR Main Reception (switchboard, fax, UNHCR Pakis Email ID, and contact directory).


Provide general secretarial support to visiting staff members.


Ensure regular inventory and availability of office supplies.


Focal Person for the maintenance of all photocopiers


Focal person for bank duty, water supply, office keys etc.


Assist in processing of courier and travel related invoices.


Perform other related duties as required.



Requirements:




  • Excellent drafting, editing and computer (MS Office) skills



  • Good knowledge of English and local languages (both spoken and written).


Language



Excellent knowledge of English (oral and written), Urdu and other local languages desirable.


Female candidates are encouraged to apply. Applicants are requested to send a covering letter explaining their interest of the particular vacancy they are applying for along with the Personal History Form (attached). Applications received without indication or reference to the position title will not be considered.


Only the candidates who are short listed for the written test or interview will be contacted.


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