The incumbent will be based in Country Office Islamabad and is supervised by the Programme Officer. S/he may receive guidance from the Senior Programme Officer, Assistant Representative (Operations) and/or from other sections and units relevant to the country programme(s). UNHCR Manual, programme objectives, Operations Plans, UN and UNHCR financial/budgetary rules and regulations will guide the work of the Assistant Programme Officer. S/he is also expected to stay abreast of the challenges posed to the region by the political context, the UN and humanitarian reform and institutional developments.
The incumbent will also serve as a liaison with two UNHCR Sub-Offices (Quetta and Peshawar) in the country on issues in his/her area of responsibility including, but limited to, donor reporting, monitoring of projects and evaluation of programme activities throughout the country. S/he will be involved in preparation of donor submission, assisting in drafting country operations plans, strategies as well as managing direct implementation budgets under supervision of the Programme Officer. Liaison with other UN Agencies, Government partners as well as NGO partners will be one of the areas of responsibility for the Assistant Programme Officer, who will be working in close collaboration with colleagues specialised on education, health, protection, supply and other relevant units and offices in the country in attaining the country programme goals and objectives. One of the position requirements is regular contact with Headquarters divisions and follow up on multi-year project funds. External contacts are predominantly with persons on subject matters of importance to Organization's programme (e.g. counterparts in other organizations or at working level in national Governments). As part of the latter responsibility the incumbent is expected to manage project partnership agreements, based on the results based framework, with governmental and non-governmental partners from design stage to closure of the projects.
The incumbent is required to have basic conceptual knowledge of profession, be dynamic and able to take higher responsibilities progressively. S/he is supervised, coached and guided by the supervisor. The incumbent may have some supervisory role over other staff depending on the structure of the office. However, it rests upon the supervisor of the post to make time specific arrangements subject to a given situation.
The needs of persons of concern in the country are assessed and analysed in a participatory manner and using an Age, Gender and Diversity (AGD) perspective to form a firm basis for planning.
IP agreements are established in a timely manner, regularly monitored and reported on in compliance with established guidelines and procedures.
Through a consultative process within the country and field visits, stay involved in the development of the strategies, methodologies, contingency plans that respond to new and emerging operational challenges for the country.
Provide inputs for developing the country operations plan for overall compliance with global strategic priorities and regional priorities as well as with annual programming/planning instructions.
Assist in organizing a consultative process to ensure a consistent application of the organization’s criteria and policies for the selection of implementing and operational partners.
Assist in managing the development of a broad network of partners, good coordination practices and the development of partner capacities.
Undertake proper collection, monitoring and use of baselines, standards and indicators needed to measure and analyze UNHCR’s performance, trends and target interventions.
Undertake field visits to evaluate and improve the planning, programming, implementation and monitoring of assistance projects.
Assist in implementing the establishment of sound monitoring processes, in reviewing final reports and on progress in order to advise on any corrective actions required or the need for additional resources to reach planned target levels.
Apply UNHCR’s corporate tools (e.g. Global Focus, Focus Client) to record data and assess the technical soundness of the operation and generate data for evidence-based decisions at the country-level.
Assist in keeping donor representatives briefed on developments and assist in the development of funding submissions, appeals and reports.
Assist in monitoring compliance to the organization’s resource allocation framework, providing support and taking corrective action where required.
Assist in ensuring compliance in issuance of audit certificates for Implementing Partners.
Monitor the implementation of IP Risk Management techniques and tools.
Performs other duties as required.
Provide inputs for the country operations plan (including budgets, staffing levels and structures) as well as prepare inputs for funding submissions, appeals and reports.
Enforce compliance with UNHCR’s global strategies, protocols and guidelines.
Empowering and Building Trust
Planning and Organizing
Applicants are requested to send a covering letter explaining their interest on the position along with duly completed Personal History Form (attached). Applications received without indication or reference to the position title will not be considered.
Female candidates are encouraged to apply.
ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED
Very good knowledge of English (spoken and written)
Very good knowledge of the local language and local institutions
DESIRABLE QUALIFICATIONS & COMPETENCIES
Completion of specific training relevant to functions of the position
Knowledge of UNHCR financial rules, procedures and processes
Knowledge of another relevant UN language
Knowledge of UNHCR specific programmes (MSRP, Focus, etc.)
Computer skills (in MS office)