Project Associate

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Industry:
N.G.O./Social Services
Total Position:
1
Job Type:
National Project Personnel (NPP) ( First Shift (Day) )
Department:
FAO
Job Province:
Punjab
Job Location:
Multan
Gender:
No Preference
Minimum Education:
Bachelors
Career Level:
SB-3
Minimum Experience:
3 Years
Apply By:
Oct 19, 2017
Posted On:
Oct 13, 2017
Job Description

Organizational Setting


This position is located in FAO Project office, Multan. The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors and to use their environmental and natural resources in a sustainable manner.



Reporting Lines


Under the overall supervision of FAO Representative, in close collaboration with Assistant Representative (Programme), and Resilience Programme Officer- and direct supervision of Project Coordinator the Project Associate, the Program Associate will be tasked to provide information and operational assistance to FAO Representation Pakistans programs and projects.



Main Purpose


The Programme Associate performs a wide range of routine administrative and financial functions in support of the delivery of the organizational unit's programme and projects.



Tasks and responsibilities



  • Ensure all office document including reports and correspondence are filed accurately with all supporting documents in both soft and hard copies;

  • Quantitative and qualitative analysis of reports; bookkeeping and management and updating of records to ensure easy access and maintenance;

  • Support PIU team during field visits of the project area for collecting information and documentation of project activities from field level;

  • Supporting PIU team during implementation of project activities at field level and keep record of consortium partners established CBOs and social structures;

  • Compiled data of project beneficiaries, stakeholders participation in project activities and implementing partners on going and completed activities track record;

  • Record and produce the minutes of staff meetings and ensure timely circulation of minutes and notes.

  • Make arrangements for meetings, seminars and events: implement logistics, prepare correspondence, compile and distribute documents, make administrative arrangements;

  • Review and direct correspondence, calls and queries to appropriate contacts; provide for background information; respond to routine enquiries;

  • Maintain records of old templates and communications exchanges to serve as reference of future correspondence;

  • Initiate and follow up on administrative and financial actions related to staff management, non-staff support, travel, payments, and procurement.



CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING


Education:Graduate (preferable in natural sciences)


Experience:Three years of relevant experience in financial and/or administrative support work


Languages:Working knowledge of English


IT Skills:Goodknowledge of the MS Office applications, Internet and office technology equipment



Competencies



  • Results Focus

  • Teamwork

  • Communication

  • Building Effective Relationships

  • Knowledge Sharing and Continuous Improvement


Technical Skills



  • Good knowledge ofcorporate information systems

  • Good knowledge of common administrative and financial rules and regulations

  • Good knowledge of communication and documentation standards



FAO Core Competencies



  • Results Focus

  • Teamwork

  • Communication

  • Building Effective Relationships

  • Knowledge Sharing and Continuous Improvement



Functional Skills



  • Knowledge of United Nations and International Organizations administrative policies and procedures.

  • Good knowledge of common administrative and financial rules and regulations

  • Good knowledge of communication and documentation standards



Selection Criteria


Candidates will be assessed against the requirements listed above.


Additional Information


FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.


All candidates should adhere to FAO values of Commitment to FAO, Respect for All and Integrity and Transparency.


HOW TO APPLY


All applications are to be made through FAOsiRecruitmentsystem. Kindly go to the below link (copy & paste on your web browser) to accessiRecruitment,complete your online profile and apply for this position.


http://www.fao.org/asiapacific/employment/en/


In order for your application to be properly evaluated, please ensure that all sections of your iRecruitment account are completed. Incomplete applications will not be evaluated.


If you need help, or have queries, please contact:iRecruitment@fao.org


Only the applications submitted through FAOs iRecruitmentsystem will be accepted.



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