The UNODC Country Office for Pakistan (COPAK) is tasked with assisting Pakistan through its recently developed Country Programme II (2017-19, with a focus on needs related to illicit trafficking and border management, criminal justice and drug demand reduction and HIV/AIDS. In the context of implementation of the CPII, there is a large number of finance activities to be handled and prepared. To address the office’s need for expert support in the area of Finance, the office requires the services of a Finance Officer
The objective of the assignment is to manage the preparation of finance cases under the Country Programme as a part of COPAK core team, ensuring compliance with the UN regulatory framework for financial rules and regulations.
The Finance Officer will undertake the following duties and responsibilities:
• Review all vendor invoices including travel agents and monitor that these are submitted for payment for all services rendered in accordance with the terms and conditions of contract;
• Receivables monitoring to ensure payments are executed/offset against approved grants
• Review and monitoring of funds pre-commitment and commitments against authorized budgets and the necessary approvals
• Review open purchasing and Earmarked Funds Document Commitments.
• Posting of approved adjustments against approved budgets
• Supervise distribution of Full Cost Recovery among projects and submission to HQ
• Liaison with HRMS and FRMS for all financial matters and resolve queries, if any
• Execution of budget distribution in Umoja based on approved appropriations, redeployments and allotments
• Ensuring effective monitoring and follow-up on financial targets set in terms of implementation and delivery of services
• Run Financial Management Reports in Umoja and Business Intelligence
• Monitoring budget utilization against approved expenditure classes to avoid budget over/under spending
• Review budget proposals for potential donors and budget estimations for projects and programmes
• Supervise month-end and year-end closing processes including transactional analysis and clean-up of processed data
• Report on financial progress to donors and government counterparts
• Support and assist Finance and Oversight Manager in day to day financial management tasks and smooth running of financial operations.
• Review of grant accounting including management of released and unreleased budgets
• Reviewing and management of the end to end processes of grants management
• Reviewing and clean-up of converted Grant Management /Financial Management financial data including expiring and closure of grants and projects
• Design and manage new project structures in Umoja for different activities, outputs and expected accomplishments to address donor and organizational reporting requirements
• Advice modification of the existing project structures as necessary after approval
• Closure and revision of the projects and project structures
• Post-implementation data clean up and validation of Umoja financial data Donor Reporting
• Creation of donor reports against approved projects, grants and donor agreements
• Monitoring of donor agreement milestones to ensure that the appropriate reports are generated on timely basis. Perform any other duties as may be required.
• Ensures that the budget request is in compliance with the Financial Regulations and Rules of the UN Pre-post GM released budget including enter, returns, redeployments, additional budgets (Processes Enter, Supplement, Return, Transfer, Pass-through Transfers and Pass-through Returns) in accordance with the donor agreements and funding agreements with UN grantees
• Responsible for monitoring and maintaining all types of Grants throughout the pre award statuses
• Responsible for monitoring and maintaining Sponsored Programs and Internal Orders
• Support and assist Finance and Oversight Manager in overall grants management of COPAK grants and ensure their financial implementation as per donor agreed timelines.
• Supervise and review travel and shipment information submitted into the Umoja Portal on behalf of non-staff travelers;
• Review Expense Report on behalf of non-staff travelers;
• Receive, review and approve requests for all types of travel, including lump sum, requests, for all types of personnel;
• Monitor User Access Provisioning (UAP) requests to add, modify or delete enterprise roles and/or workflow for End Users in his/her respective Department/Office through the UAP application in the Umoja Portal;
• Review BI UAP reports periodically to audit role and workflow mapping, and determine if any corrective action is required;
• Manage the enterprise roles of End Users in his/her Department/Office through reports and queries using the Key Security Transactions in ECC.
• Determines at the request of the Section Chief, the enterprise roles that are required by the end user in order for him/her to perform his/her official function.
• Works in conjunction with the client (SLO focal point, chief and staff) to advice on the appropriate roles that match staff duties and organizational needs.
• Continuously reviews all roles given to the end users under their scope (area, department) to ensure they comply with the Enterprise Role Guidelines (i.e. Segregation of Duties, training requirements, derivation and others)
• Any other task assigned by Finance & Oversight Manager
Qualification and Experience
a. Masters Degree in financial management, business administration, accounting or other related Masters degree with complementary experience.
b. A minimum of 1 year of progressive responsible experience in financial management, grants management, operations, business administration and tax compliance.
c. A good understanding of UN regulatory framework regarding finance compliance.
d. Ability to produce concise reports and presentations
e. Excellent verbal and written communication skills in English and Urdu
f. Strong coordination skills
g. Ability to work under pressure and to meet tight deadlines
h. Experience working with United Nations and/or International Organizations preferred.
i. Solid knowledge of MS office tools (Word, Excel) with advanced knowledge of Power point.
a. Planning and organizing
b. Team work
e. Decision Making
The Finance Officer will be based in Islamabad and work closely with the Manager Finance & Oversight, all Sub-Programme advisors, all teams leads, support staff, and the relevant COPAK units.
Planning and Implementation Arrangements
The Finance Officer will report to the Manager Finance & Oversight under the overall supervision of the Country Representative .
Payment Schedule and Rate
The Finance Officer will be issued an SC contract in accordance with United Nations rules and procedures. Payment scale will be determined by UNDP recommended rates for service contract holders. Travel costs including transportation and DSA for domestic and international travel will be paid by UNODC in accordance with United Nations rules and procedures.
HEC Attested degrees are a prerequisite for employment at UNDP. During the recruitment process candidates may be required to present HEC attested degrees.
Foreign Qualified Candidates: Foreign degree holders shall be required to (i) Present a verification/certification letter from the university verifying the degree & student enrollment, or (ii) Foreign degree Equivalence Letter from HEC.
UNDP provides the Equal Opportunity for all equally qualified male & female including the physically challenged candidates, female candidates are particularly encouraged to apply’’ (local and internal VA)
“United Nations Development Programme (UNDP) does not charge fee at any stage of the recruitment process including application, interviews, selection or induction etc. Moreover, UNDP does not concern itself with any information on the applicants’ bank accounts.”