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Provincial Project Coordinator KP

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UNDP provides equal opportunity to all qualified female & male including the physically challenged candidates.

Industry:
N.G.O./Social Services
Total Position:
1
Job Type:
Service Contract (SC) ( First Shift (Day) )
Department:
UNDP
Job Province:
Khyber Pakhtunkhwa
Job Location:
Peshawar
Gender:

UNDP provides equal opportunity to all qualified female & male including the physically challenged candidates.

Minimum Education:
Masters
Career Level:
SB-4/3
Minimum Experience:
5 Years
Apply By:
Jun 8, 2018
Posted On:
May 25, 2018
Job Description

 

 Position Information

 

 

Job Code Title:            Provincial Project Coordinator (PPC)

Pre-classified Grade:   SB 4/3

Supervisor:                  Provincial Project Director and National Project Manager

Project: Scaling-up of Glacial Lake Outburst Flood (GLOF) risk reduction in Northern Pakistan

Duty Station: Peshawar (KPK)

 

 

 

 Organizational Context 

 

Under supervision of the National Project Manager (NPM) and the Provincial Project Director (PPD), the Provincial Project Coordinator has the authority to run the provincial part of the project on a day-to-day basis as per the guidance of the Project Board, approved Project Document and Workplans. The Provincial Project Coordinator is responsible for day-to-day management and decision-making for the provincial part of the project. The Project Provincial Coordinator’s prime responsibility is to ensure that the project produces the results specified in the project document, to the required standard of quality and within the specified constraints of time and cost.  

The Provincial Project Coordinator (PPC) works in close coordination with UNDP’s Environment and Climate Change and Operations Units to ensure consistent service delivery complying with UNDP rules and donor’s requirements.

The Government of Pakistan has recognized the threat from GLOFs in its National Climate Change Policy and in its National Determined Contribution to monitor changes in glacier volumes and related GLOFs. Flood hazards are already greater than what the national public finance can manage. To be able to strengthen capacities of vulnerable communities to address the GLOF issue urgently in the scale that is needed, the Government of Pakistan needs financial support from international donors. As a result, it has secured GCF resources to upscale ongoing initiatives on early warning systems and small, locally-sourced infrastructure to protect communities from GLOF risks. The interventions proposed for scale-up by this project will be based on activities implemented in two districts that have demonstrated success. In these districts engineering structures like gabion walls have been constructed and automatic weather stations, rain gauges and discharge equipment have been installed. Rural communities receiving this support were able to avoid human and material losses from GLOF events. The proposed GCF project will expand coverage of interventions to fifteen districts in the Khyber Pakhtunkhwa and Gilgit-Baltistan provinces. It will strengthen the technical capacity of sub-national decision makers to integrate climate change and disaster risk management into medium- and long-term development planning processes.

 

 

 Functions / Key Results Expected

 

 

Summary of Key Functions:

 

• Ensuring effective initiation of the project, work-planning and operational launch of project activities in the respective province.

• Effective implementation of the project at provincial level, achieving project milestones and deliverables in a timely manner and at a specified cost

• Facilitating National Project Manager in operational closure of the project .

• Ensuring effective implementation of the project and primary responsibility for delivery of project results at provincial level. 

 Assist Provincial Project Director in coordination of project with provincial line departments as well as relevant district governments;

 Effectively coordinate implementation of the project activities, including monitoring and quality assessment of activities in the province as per quarterly workplans;

 Responsible for day-to-day management, administration and decision-making of the project activities at provincial and local level;

 Oversees planning process for the project and ensures its implementation at local and provincial level in accordance with the signed project document;

 Liaise with NPM and ensure that the project produces the results specified in the project document, to the required standard of quality and within the specified constraints of time and cost;

 Manage the realization of project outputs through activities at local and provincial level;

 Ensures that project contributes to the promotion of gender equality by reaching, involving and benefiting both women and men in its activities (gender mainstreaming);

 Provide direction and guidance to provincial and field project team(s)/ responsible party (ies);

 Identifies partnership strategies with regard to providers of specialized expertise and possible co-financiers, and assists in resource mobilization for project components at provincial level;

 Identify and obtain any support and advice required for the management, planning and control of the project at local and provincial level;

 Liaise with the project partners, suppliers and beneficiaries when needed;

 Prepare timely reports of project progress in line with UNDP and donor requirements in joint consultation with NPM;

 Perform other duties related to the scope of work of the PPC as required.

 

• Effective implementation of the project at provincial level, achieving project milestones and deliverables in a timely manner and at a specified cost

 

 Plan the provincial activities of the project and monitor progress against the initial quality criteria in close coordination with Provincial Project Director (PPD) and NPM;

 Mobilize goods and services to initiate activities at provincial level in close coordination with NPM, including drafting TORs and work specifications;

 Manage and monitor the project risks at provincial level, submit new risks to the NPM for consideration and decision on possible actions by Project Board if required; update the status of these risks by maintaining the Provincial Project Risks Log;

 Timely preparation of quarterly and annual progress review reports and workplans, expenditure plans and advance budget requests and submission of these documents to the Project Management Unit through PPD;

 Identification of project implementation problems and conflict s assistance to the PPD in their resolutions; 

 Be responsible for managing issues and requests for change by maintaining an Issues Log;

 Monitors the implementation of provincial project components, analyses problems that hamper their implementation and takes appropriate measures to ensure timely delivery of required inputs and achievement of results;

 Extend facilitation to NPM for advocacy and mass media outreach activities, writing of success stories, newspapers coverage, PR campaigns;

 Organize workshops, seminars and round tables to introduce project outputs to all provincial stakeholders involved;

 

• Facilitating operational closure of the Project

 

 Ensure proper operational, financial and programmatic closure at the provincial level;

 Prepare Final Provincial Review Reports to be submitted to the National Project Manager to incorporate in Final Project Review Report;

 Identify provincial follow-on actions and submit them for consideration to the National Project Manager;

Manage the transfer of project deliverables, documents, files, equipment and materials to provincial beneficiaries;

 Reconcile provincial expenditures with Federal PMU for final Combined Delivery Report for signature by UNDP and the Implementing Partner.

 

 

 

 Impact of Results

 

 

The key results have an impact on overall project success, and attainment of project outputs as per approved project documentation.

 

 

 

 Competencies and Critical Success Factors

 

 

Core

Innovation

Ability to make new and useful ideas work Level 4: Adept with complex concepts and challenges convention purposefully

Leadership

Ability to persuade others to follow Level 4: Generates commitment, excitement and excellence in others

People Management

Ability to improve performance and satisfaction Level 4: Models independent thinking and action 

Communication

Ability to listen, adapt, persuade and transform Level 4: Synthesizes information to communicate independent analysis

Delivery

Ability to get things done while exercising good judgement Level 4: Meets goals and quality criteria for delivery of products or services

Technical/Functional

Advocacy

Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Building Strategic Partnerships

Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Client Orientations

Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Job knowledge

Level 4: apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Data Analysis and Visualization Level 4: Apply & Adapt: Ability to evaluate, transform and model data to derive relevant findings- undertake & provide analysis of data to assess Org performance and or global trends

Monitoring and Evaluation Level 4: Apply & Adapt: Knowledge of methodologies, assessment tools, systems and apply practical experience in planning, monitoring, evaluating and reporting and ability to apply to practical situations

 

 

 Recruitment Qualifications

 

 

Education: Master’s degree in Environmental Science, Geography, Natural Resource Management, Climate Change, Disaster Management, Public Administration/Policy, Management or a closely related field. 

 

Experience: • At least 5 years of relevant work experience in project implementation with international organizations and/or projects, in a closely related field.

• Experience with UN/DP implemented projects will be an asset;

• Working experience with the project national stakeholder institutions and agencies is desired;

• Ability to effectively coordinate and interact effectively with a wide range on national, provincial and local actors;

• Ability to effectively plan work and apply adaptive problem solving skills in order to achieve desired results;

• Ability to work effectively with counterpart staff at all levels and with all groups involved in the project;

• Strong drafting, presentation and reporting skills;

 

Language Requirements: Demonstrated proficiency in oral and written English and Urdu. Knowledge of other local languages is an asset

 

 

 

 

 

 

Please Note:

 

 

 

Please Note that Applications will now be accepted through Rozee.pk on jobs.un.org.pk 

 

HEC attested degrees are a prerequisite for employment at UNDP. During the recruitment process candidates will be required to present HEC attested degrees.

 

Foreign Qualified Candidates: Foreign degree holders shall be required to(i) Present a verification/certification letter from the university verifying the degree & student enrollment,or (ii) Foreign degree Equivalence Letter from HEC.

 

UNDP provides Equal Opportunity for all equally qualified male & female including the physically challenged candidates, female candidates are particularly encouraged to apply (local and internal VA)

 

United Nations Development Programme (UNDP) does not charge fee at any stage of the recruitment.

 

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