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Programme Assistant

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Industry:
N.G.O./Social Services
Total Position:
1
Job Type:
National Project Personnel (NPP) ( First Shift (Day) )
Department:
FAO
Job Province:
Sindh
Job Location:
Karachi
Gender:
No Preference
Minimum Education:
Bachelors
Career Level:
SB2
Minimum Experience:
5 Years
Apply By:
Jun 15, 2018
Posted On:
Jun 4, 2018
Job Description

 

Organizational Setting

This position is located in the Karachi Office of the FAO Representation to Pakistan. The main aim of the FAO country offices is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural , fisheries and forestry sectors and to use their environmental and natural resources in a sustainable manner.

 Reporting Lines

Under overall supervision of the FAO Representative in Pakistan (FAOR), and under direct supervision of Assistant FAOR (Program); the Program Assistant will be tasked to provide information and operational assistance to FAO Representation Pakistan’s programs and projects in the Sindh province.

Main Purpose

The Programme Assistant performs a wide range of routine administrative and financial functions in support of the delivery of the organizational unit's programme and projects and a limited number of less complex research tasks. S/he will also interact with a wide variety of colleagues within the work unit and with immediate clients within the Organization, providing routine administrative and financial services.

 Tasks and responsibilities

  • Assist the Food and Nutrition Security Impact, Resilience, Sustainability and Transformation (FIRST) Policy Officer and the Sindh Field Project Coordinator in the smooth carriage of program activities at the provincial level
  • Assist in preparing background material, working papers and tables for briefings, review sessions and meetings. Perform less complex research tasks for the Policy Officer such as obtaining publications and extracting information from them for use in developing analytical reports and preparing presentations for consultation forums and training events.
  • Organize the logistics of the Policy Officer and Project Coordinator in collaboration with FAO administrators, at both provincial and national levels, including travel administrative procedures and those relating to meetings with external stakeholder.

  • Make practical arrangements for workshops, meetings, events and seminars held in Sindh, including venue, catering, communication materials, keeping records of attendance, arranging allowances and accommodation of participants.

  • Manage the flow of information for the Sindh program portfolio (paper and electronic correspondence), and manage the hard copy program documents (printing, organizing, and filing of documents).

  • Manage and maintain the shared office space allocated to FAO and arrange provision of consumables, office materials, and FAO publications for display. Manage the operational expense/petty cash funds for the Karachi Office and reconcile these with receipts for submission to FAO Islamabad Office finance team.

  • Help to finalise and distribute meeting agendas, according to a standard format, and record and finalise minutes of meetings in a standard format. Maintain a contact database of focal points relating to each FAO program in Sindh.

  • Participate in project monitoring by maintaining current registers and controlling tools on the status of projects at various stages; review inputs, expenditures and timeframes according to work plans; make necessary abstracts and computations; detect inconsistencies.

  • Assist in preparation and submission of progress reports and any other periodic and ad hoc project reports.

  • Prepare correspondence to verify data, answer queries, and obtain additional information on transactions and operational matters, as required.

General duties and expectations

 

  1. Work in collaboration and mutual respect with all FAO colleagues and staff of other agencies in shared workspaces
  2. Coordinate and liaise with other UN agencies in Sindh, and with Sindh Government departments where needed for the Policy Officer’s and the Project Coordinator’s objectives.

  3. Able and willing to undertake other related tasks that require new skills and expertise; attend training courses when needed.

  4. Perform any other related duties as requested by the Policy Officer or Project Coordinator.

Minimum Requirements

  • University under-graduate in social sciences, development studies, agricultural economics, business administration or related field.
  • At least five years of relevant experience in development sector.
  • An excellent knowledge of spoken and written English (a written test will be conducted at the interview) and of spoken Sindhi and Urdu.

 FAO Core Competencies

  • Results Focus
  • Teamwork
  • Communication
  • Building Effective Relationships
  • Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

  • Knowledge of United Nations and International Organizations’ administrative policies and procedures.
  • Good knowledge of common administrative and financial rules and regulations
  • Good knowledge of communication and documentation standards

Selection Criteria

  • Ability to work in multi-disciplinary and multi-cultural teams is essential.
  • Computer fluency is a must. Very good knowledge of Word and Excel. Database experience is a strong advantage.
  • S/he should have good writing skills and analytical capacity.
  • Must have a good sense of responsibility, work precisely, and have great attention to detail.

ADDITIONAL INFORMATION

  • FAO does not charge a fee at any stage of the recruitment process (application, interview, processing).
  • Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognised in the IAU/UNESCO list.
  • Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications.
  • Candidates with acceptable language certificate/s should upload them when submitting their application. For details, visit http://www.fao.org/3/I8446EN/i8446en.pdf
  • For other issues, visit the FAO employment website: http://www.fao.org/employment/home/en/
  • For further information on categories, contract duration and honoraria, please refer to the Conditions page.

 

 

HOW TO APPLY

To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Incomplete applications will not be considered. Only applications received through the recruitment portal will be considered.Vacancies will be removed from the recruitment portal at 23:59 Central European Time (CET) on the deadline for applications date. We encourage applicants to submit the application well before the deadline date. 

 

If you need help, or have queries, please contact: iRecruitment@fao.org

 

 

 

 

 

 

 

 

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