Procurement Assistant (Asset Management)

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Industry:
N.G.O./Social Services
Category:
Procurement
Total Position:
1
Job Type:
Fixed Term ( First Shift (Day) )
Department:
UN-IOM
Job Province:
Punjab
Job Location:
Islamabad
Gender:
No Preference
Minimum Education:
Bachelor (14 Years)
Career Level:
GS-5
Minimum Experience:
3 Years
Apply By:
Nov 22, 2018
Posted On:
Nov 9, 2018
Job Description

Under the overall supervision of the Resource Management Officer, the Procurement Assistant will be directly reporting to the Procurement & Logistics Officer – Unit Head for implementation of CRA Procurement policies and procedures and will perform the following duties.

RESPONSIBILITIES AND ACCOUNTABILITIES:

  • Responsible for all the inventory aspects on site delivery and update the stock availability, replenishment control and inventory auditing.
  • Create Change Cancelation and Good Receipt of Purchase Order
  • Create goods received notes and waybills for items that are distributed within the area of responsibility.
  • Responsible for assets retirement, asset donation and asset disposal.
  • Coordination with government departments for donation with assets as and when required
  • Quarterly asset verification of field offices.
  • Maintain manual data base of all assets assigned to third party staff.
  • Maintain and create assets assignee form and ensures to keep them updated.
  • Verify appropriate funds are available for purchases and ensure regular reconciliation of any cash advances.
  • Request bids, prepare Bid Analyses and participate in appraisals and selection of suppliers in close consultation with Logs Coordinator.
  • Coordinate with different organizations regarding the distribution of assets that arrive for projects.
  • Prepare and send purchase orders, assist in contract management including inspection and shipping of goods up to the closure of the file.
  • Liaise with all the CRA offices in Pakistan, as well as with in-location intergovernmental and non-governmental agencies to exploit their respective procurement networks and maintain close coordination.
  • Verify information regarding vendor’s performance as regards quality, prices, delivery, and equipment are in conformity with the organization’s requirements.
  • Conduct tracking of procurement status and regularly reports to Resource Management Officer.
  • Ensure all expected merchandise is received, in accordance with PO, specifications, and in good condition.
  • Ensure appropriate invoices are received and prepare the paperwork for the payments.
  • Managing Vendor data that includes creation and update the records in term of vendor.
  • Block & change of all types Assets.
  • Coordinate proper tagging of all IOM assets and ensure their updating in SAP.
  • Handing & Taking over of assets to staff members.
  • Identify issues affecting efficient process delivery and suggest way to fill in the gaps.
  • Provide guidance and training to new/junior staff.
  • Any other duty within the incumbent’s capabilities as assigned by the Supervisor.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EDUCATION AND EXPERIENCE:

  • University degree with three years of work experience in Logistics, Procurement section; Field experience in a post conflict environment. Familiarity with procurement terms. Ability to supervise and direct staff.
  • Good communication skills.  Personal commitment, efficiency, flexibility, drive for results, respect for diversity, creative thinking.  Ability to work effectively and
  • harmoniously with colleagues from varied cultures and professional backgrounds

 

 

LANGUAGES:

Required:

  • English, Urdu    

Advantageous:

  • PASHTO

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