Human Resource Assistant

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Industry:
N.G.O./Social Services
Category:
Administration
Total Position:
1
Job Type:
National Project Personnel (NPP) ( First Shift (Day) )
Department:
FAO
Job Location:
Islamabad
Gender:
No Preference
Minimum Education:
Bachelors
Career Level:
SB2
Minimum Experience:
5 Years
Apply By:
Jan 22, 2019
Posted On:
Jan 9, 2019
Job Description

Organizational Setting

The position is based in FAO Representation in Islamabad, Pakistan. The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors and to use their environmental and natural resources in a sustainable manner.

Reporting Lines

Under the overall supervision of the FAO Representative in Pakistan, in close collaboration with Assistant FAO Representative (Administration), the Human Resources Assistant acts independently in routine matters in the area of HR. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.

Technical Focus

The Human Resources Assistant undertakes human resources tasks . He /she ensures quality, and consistency of functions and processes. The job role requires in-depth knowledge and interpretation of Human resources policies, procedures and practices. The incumbent provides procedural and policy guidance to managers and staff in and outside the work unit. 

Tasks and responsibilities

  • Process recruitment cases of national (NPP/PSA/CL) personnel. Participate in the selection process, reviewing, interviewing applicants, arranging tests and interviews for candidates. Prepare selection reports and initiate contacts to obtain necessary clearance and endorsements. Prepare offers of employment with complete information on terms and conditions of service.
  • Provide advice to clients concerning all human resource matters requiring extensive reference to FAO Manual on established practices and procedures and prepare correspondence and reports on these matters.
  • Maintain complete and detailed personnel files of the national personnel staff of FAO.
  •  Process medical claims for NPP/PSA personnel.
  •  Follow up and verify for entitlements of other personnel ensuring accuracy.
  • Manage leave entitlement and attendance record for all FAO projects and the Representation office.
  • Process UNID cards for all staff.
  • Administer the online HRMS database.
  • Provide answers related correspondence and ensure that appropriate responses have been obtained.
  • Collect background information and prepare administrative documentation in respect of post descriptions, requests for establishment and reallocation of posts and vacancy announcements.
  • Prepare correspondence on own initiative or from brief instructions on matters related to personnel functions, entitlements, payments, etc
  •  Answer queries on entitlements and personnel procedures.
  •   Perform other related duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

  • University Degree in Administration, Human Resources or related field.
  • Five years of progressively responsible administrative and office management experience.
  • Working knowledge (Level C) of English
  •   Being a National of Pakistan

FAO Core Competencies

  • Results Focus
  • Teamwork
  • Communication
  • Building Effective Relationships
  • Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

  • Thorough knowledge of the essential elements of human resources activities and transactions, including corporate policies, rules and procedures
  •  Thorough knowledge of relevant corporate computerized administrative systems
  • Thorough knowledge of the communication and documentation standards
  • Remain open to change and ability to manage complexity.
  • Ability to work and act under pressure and with discretion in multicultural environment.
  • Demonstrate capacity to plan, prioritize and deliver tasks on time to meet goals in a high pressure environment.
  • Working experience with UN and/or international organizations will be an asset.
  •  Ability to work in multi-disciplinary and multi-cultural teams is essential.

Selection Criteria

Very good knowledge of the MS Office applications, Internet and office technology equipment

Candidates will be assessed against the requirements listed above.

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

ADDITIONAL INFORMATION

·         All applications will be reviewed and qualified applicants will be contacted for interviews.

·         FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing).

·         Incomplete applications will not be considered. If you need help, or have queries, please contact: iRecruitment@fao.org

·         Applications received after the closing date will not be accepted.

·         Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications.

 

·         For other issues, visit the FAO employment website: http://www.fao.org/employment/home/en/

HOW TO APPLY

To apply, visit the iRecruitment website at http://www.fao.org/employment/irecruitment-access/en/ and complete your online profile. Only applications received through iRecruitment will be considered.

Candidates are requested to attach a letter of motivation to the online profile.

Vacancies will be removed from iRecruitment at 23:59 Central European Time (CET) on the deadline for applications date. We encourage applicants to submit the application well before the deadline date.

If you need help, or have queries, please contact: iRecruitment@fao.org

 

 

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