Programme Assistant - Polio, GS-5/FT, Karachi, IMIS # 95021, Req. # 521333 (For Pakistan Nationals

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Industry:
N.G.O./Social Services
Total Position:
1
Job Type:
Fixed Term Appointment
Department:
UNICEF
Apply By:
Apr 26, 2019
Posted On:
Apr 12, 2019
Job Description

UNICEF works in some of the worlds toughest places, to reach the worlds most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply. Our workplace policies promote flexible work arrangements, to support all staff in maintaining a healthy life balance, both in and out of the office.

We are the first United Nations agency to be awarded the EDGE certification the leading global standard for gender equality in the workplace.

UNICEF prides itself on fostering a multicultural and harmonious work environment, guaranteed by a zero-tolerance policy on sexual exploitation and abuse, and on any kind of harassment, including sexual harassment and discrimination. All selected candidates will undergo rigorous reference and background checks.

For every child, a future

Under the close supervision and guidance of the supervisor, the Programme Assistant supports the respective section (s) by carrying out a range of procedural, administrative, and operational  tasks, to help develop, implement and monitor their country programme, ensuring timely and effective delivery that is consistent with UNICEF rules and regulations.  

How can you make a difference?

Key functions/accountabilities:

  • Facilitating the processing of contracts for consultants, contractors, vendors and external partners that support the office in programme delivery. This includes preparing and filing documents, completing necessary forms and templates, uploading TORs in SAP(VISION), and making necessary logistical arrangements. Keeps vendor lists, partners, and consultant rosters up-to-date.
  • Collecting invoices and filing documents for approval and thereafter processing in SAP (VISION) and other required software.
  • Preparing and maintaining records, documents and control plans for the monitoring of project/programme implementation and financial expenditures.
  • Supporting the management of administrative supplies and office equipment.
  • Maintaining office calendar and arranging meetings. Taking minutes of meetings and keeping the correspondence of the team well organized.
  • Providing travel assistance to staff members in section for travel arrangements and entitlements based on the organizations rules and policies. Liaising with relevant travel focal points to ensure that the organization obtains the best service and price for all travel.
  • Maintaining and updating a system which monitors the attendance and absence of staff.
  • Preparing and maintaining records pertaining to programme planning and development for his/her respective section.
  • Carrying out transactions in SAP (VISION) ensuring programme results, activities and programme coding are as per rolling/annual work plans (RAWPs), and makes amendments and alterations as per section revisions when necessary.
  • Supporting the overall office for all HACT assurance activities, as required.
  • Supporting capacity development activities, meetings and conferences by making the logistical arrangements, through engaging with facilitators, caterers and hosts; arranging times through liaising with participants over availability; liaising with budget focal points and section over costs and needs; and preparing background materials for participants.

DUTY STATION:

The post is based in UNICEF Field Office, Karachi.

To qualify as an advocate for every child you will have

Education:

  • Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.

Experience:

  • A minimum of five years of progressively responsible administrative or clerical work experience is required.

Language Requirements:

  • Fluency in English is required. Knowledge of another official UN language or local language of the duty station is considered as an asset.

For every Child, you demonstrate

Core Values 

  • Commitment
  • Diversity and inclusion
  • Integrity 

Core Competencies 

  • Communication (I)
  • Working with people (II)
  • Drive for results (I)

Functional Competencies

  • Analyzing (I)
  • Learning & Researching (I)
  • Planning and organizing (I)
  • Following Instructions and Procedures (I)

View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

Skills:

  • Through knowledge of UNICEF administrative policies and procedures, including HACT.
  • Strong organizational, planning and prioritizing skills and abilities.
  • High sense of confidentiality, initiative and good judgment.
  • Ability to work effectively with people of different national and cultural backgrounds.
  • Training and experience using MS Word, Excel, PowerPoint and other UNICEF software such as SAP.
  • Strong office management skills.

Interested in finding out more?  

You will have a rewarding experience working with a dynamic, diverse and committed staff who are making a difference in saving lives and building a better future for Every Child in Pakistan.   

To know more about UNICEFs work in Pakistan, visit the country website www.unicef.org/pakistan

Videos from Pakistan can be viewed on YouTube and Vimeo

Remarks:

- Only shortlisted candidates will be contacted.

- HEC Attested Degrees are a pre-requisite for employment at UNICEF. During the recruitment process candidates will be required to present HEC attested degrees/certificates.

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