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Supply & Logistics Officer,NOB, TA Islamabad # 109617,Req # 520279 (For Pakistan Nationals Only)

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Industry:
N.G.O./Social Services
Total Position:
1
Job Type:
Temporary Appointment
Department:
UNICEF
Apply By:
Mar 18, 2019
Posted On:
Mar 4, 2019
Job Description

UNICEF works in some of the world's toughest places, to reach the world's most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply. Our workplace policies promote flexible work arrangements, to support all staff in maintaining a healthy life balance, both in and out of the office.

We are the first United Nations agency to be awarded the EDGE certification, the leading global standard for gender equality in the workplace.

UNICEF prides itself on fostering a multicultural and harmonious work environment, guaranteed by a zero-tolerance policy on sexual exploitation and abuse, and on any kind of harassment, including sexual harassment and discrimination. All selected candidates will undergo rigorous reference and background checks.

For every child, Procure!

The selected Supply and Logistics Officer (NOB, TA), under the direct supervision of the Contracts Specialist, will support the supply and logistics operations for the nutrition and wash emergency under a complex nature in Pakistan Country Office. This supply chain function will cover planning, procurement, contracting, distribution as well as monitoring of supplies and services delivered to implementing partners. The incumbent collaborates closely with programmes in defining supply interventions to meet programmatic needs and achieve results for children, and provides technical and advisory support to government, national systems and partners on supply chain management. 

How can you make a difference?

  1. Emergency Response: Provide rapid and relevant responses to evolving emergency supply and logistics needs and situations facing children and families, with a priority on achieving value for money.
  • Acts as the Emergency focal point for Supply and Logistics, responsible for the coordination of emergency supply and logistics activities, information and for reporting.
  • Liaises with the Country Office and Supply Division on Emergency orders status
  • Responsible for Emergency Supply and Logistics planning through coordination with Operations/Programme Sections and field offices.  Provides technical advice on specifications, supply and logistics arrangements facilitating timely and cost-effective efficient procurement, customs clearance, inventory management and distribution of supplies and equipment, in support of the country programme implementation.
  • Responsible for emergency supplies orders, receipt, pipeline management, logistics and inventory management
  • Act as Focal Point for WFP Service Level Agreement
  • Assist in the Country Programme strategy planning review to recommend on supply requirements and to provide support in the preparation of Plan of Operations and Plans of Action. Assist in the implementation of supply/logistics component of the Country Programme, including systems for storage and distribution of supplies to all project sites.
  1. Implement sound, accurate supply/logistics management systems, procedures and documentation as well as regular, accurate reporting to maintain the highest level of integrity, standards and accountability.
  • Maintain effective working relations and contact with the Supply Division, Copenhagen, to confer on supply procurement and shipping policies and procedures. Advise the country office on policies and procedures impacting on offshore and local procurement and delivery. Maintain link with Copenhagen on transnational shipments, deliveries, claims and appropriateness of supplies.
  • Establish and maintain a system of contact with customs and port/airport authorities at national ports of entry on the clearance of UNICEF supplies, in keeping with established protocol.
  • Raise/issue sales/release orders for nutrition supply and prepare annual supply forecast and regularly update it based on average consumption.
  • Participate in the preparation/compilation of the supply status reports required for donor reports, budget reviews, programme analysis, annual reports, appeals, etc.
  • Lead the inventory tracking, inventory aging and incoming supplies information and timely communication with nutrition section and government counterpart.
  1. Support UNICEF as well as Government capacity-building in order to enhance efficient, effective and timely supply delivery
  • Plan, design and conduct training for UNICEF's staff/consultants and counterparts in supply management, customs clearance, distribution and inventory of supplies and equipment in order to improve supply delivery.
  • Assists in the identification of training needs and plan training activities in supply administration for UNICEF's staff/consultants and counterparts, to improve supply delivery.
  • Provide technical support to supply focal persons at provincial UNICEF's offices.
  1. Conduct and monitor effective procurement, local, regional and/or offshore, with a goal to attain lowest cost without sacrificing quality as applicable.
  • Undertake field visits to project sites and monitor inventory and supply inputs. Propose corrective actions to improve logistical procedures.
  • Organizing receipts of all procured items (offshore and local) at the identified warehouses, prepare pipeline monitoring report and ensure timely delivery of supplies from warehouse Monitor progress of offshore and/or regional procurement through regular contacts with the Action Office(s).
  • Undertake spot checks and physical counts at least once a month.
  • Verify transportation invoices as per the agreed Contractor's LTA rates
  • Communicate and report quality issues with respect to supplies and/or service agreements and regularly update nutrition section on the status of stock, its distribution in the field and future needs.
  1. Collaboration and Partnership
  • Coordinate with the Programme Section on supply planning, providing technical support on procurement specifications and supply administration as well as providing advice on supply requirements in the development of the supply component of the Country Programme.
  • Provide advice to the Country Office, Government on offshore and/or local procurement policies and procedures, delivery and utilization of UNICEF supplies and equipment; coordinate with the Supply Division, Copenhagen, on supply policy and/or activities.
  • Team with the Programme Section and other members of the Operations Section to facilitate procurement as well as efficient customs clearance, storage and distribution of supplies and equipment.
  • Maintain partnership and collaborative relations with UNICEF, Government, UN, and bilateral counterparts in supply and logistics activities, including distribution, and monitoring supply inputs and inventory.

To qualify as an advocate for every child you will have:

Education

University degree in Business Administration, Management, International Economics, Engineering, International Development, Contract/commercial Law or in directly related areas of specialization, including credited courses in supply, logistics, purchasing or contracting. Or, a recognized qualification in procurement and contracting.

Educational qualification in relevant areas (transport or logistics operations/management, supply change management is preferred

Work Experience

Two year of relevant professional work experience in Supply, Logistics, Contracting .

Good understanding of supply chain management, standard logistic procedures and procurement process.

Work experience in supply, logistics, purchasing, contracting and administration and/or other related fields.

Work experience in emergency duty station.

 Language Proficiency

Fluency in English and Urdu.

For every Child, you demonstrate:

Competency Profile 

ii)  Core Values

  • Commitment
  • Diversity and Inclusion
  • Integrity

ii)  Core Competencies

  • Communication [I]
  • Drive for Result[I]
  • Working With People [I]

ii)  Functional Competencies

  • Applying Technical Expertise [I]
  • Following Instructions and Procedures [II]
  • Planning and Organizing [II]

Technical Knowledge

a) Specific Technical Knowledge Required (for the job)

(Technical knowledge requirements specific to the job can be added here as required.)

    • Specialized, standard technical knowledge (product knowledge, market research/analysis) required for essential Supply Management/Purchasing/Contracting (e.g., vaccine, equipment, medical supplies, contracts, customs function, taxation, insurance, etc.).
    • Knowledge of relevant Information Technology software.

DUTY STATION AND TRAVEL

This post is based in Islamabad, Pakistan. Official travel to the field offices will be required.

View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

Interested in finding out more?  

You will have a rewarding experience working with a dynamic, diverse and committed staff who are making a difference in saving lives and building a better future for Every Child in Pakistan.   

To know more about UNICEF's work in Pakistan, visit the country website www.unicef.org/pakistan

Videos from Pakistan can be viewed on YouTube and Vimeo

Remarks:

  • Only shortlisted candidates will be contacted.
  • HEC Attested Degrees are a pre-requisite for employment at UNICEF. During the recruitment process candidates will be required to present HEC attested degrees/certificates

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