Communications and Reporting Officer

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UNDP provides equal opportunity to all qualified female & male including the physically challenged candidates.

Industry:
N.G.O./Social Services
Total Position:
1
Job Type:
Service Contract (SC) ( First Shift (Day) )
Department:
UNDP
Job Location:
Islamabad
Gender:

UNDP provides equal opportunity to all qualified female & male including the physically challenged candidates.

Minimum Education:
Masters
Career Level:
SB-4/1
Minimum Experience:
2 Years
Apply By:
Jun 20, 2018
Posted On:
Jun 6, 2018
Job Description

 

 

I. Position Information

 

 

Job Code Title:                Communications and Reporting Officer

Pre-classified Grade:       SB 4/1

Supervisor:                      Technical Specialist (International) and National Project Manager

Project: Scaling-up of Glacial Lake Outburst Flood (GLOF) risk reduction in Northern Pakistan

Duty Station: Islamabad, UNDP Pakistan

 

 

 

 

 

II. Organizational Context 

 

 

The Communications and Reporting Officer will work under direct supervision of the Technical Specialist (International) and overall guidance of the National Project Manager and will be responsible for consolidating communications efforts of the project, providing day-to-day technical assistance to teams in PMU, Provincial and Field Office in communications and outreach, documenting and reporting on project activities, experience and lessons learned in national and international media. The Communications and Reporting Officer will work closely with programme and project staff and will play a pivotal role in ensuring that the implementation progress of the project is well documented and reported in a results-based manner. 

The Communication and Reporting Officer (CRO) works in close coordination with UNDP’s Environment and Climate Change and Operations Units to ensure consistent service delivery complying with UNDP rules and donor’s requirements.

The Government of Pakistan has recognized the threat from GLOFs in its National Climate Change Policy and in its Nationally Determined Contributions to monitor changes in glacier volumes and related GLOFs. Flood hazards are already greater than what the national public finance can manage. To be able to strengthen capacities of vulnerable communities to address the GLOF issue urgently in the scale that is needed, the Government of Pakistan needs financial support from international donors. As a result, it has secured GCF resources to upscale ongoing initiatives on early warning systems and small, locally-sourced infrastructure to protect communities from GLOF risks. The interventions proposed for scale-up by this project will be based on activities implemented in two districts that have demonstrated success. In these districts engineering structures like gabion walls have been constructed and automatic weather stations, rain gauges and discharge equipment have been installed. Rural communities receiving this support were able to avoid human and material losses from GLOF events. The proposed GCF project will expand coverage of interventions to fifteen districts in the Khyber Pakhtunkhwa and Gilgit-Baltistan provinces. It will strengthen the technical capacity of sub-national decision makers to integrate climate change and disaster risk management into medium- and long-term development planning processes.

 

 

 

III. Functions / Key Results Expected

 

 

Summary of Key Functions:

 

• Leads planning and design of internal and external strategies for communications and outreach, including design and implementation of project Communications, Outreach and Visibility Strategy

• Facilitate quality reporting on project progress and results through effective communications and products, and facilitation of knowledge building and management

 

• Leads planning and design of internal and external strategies for communications and outreach, including design and implementation of project Communications, Outreach and Visibility Strategy

 

 Leads planning and design of internal and external strategies for communications and outreach, including design and implementation of project Communications, Outreach and Visibility Strategy

 Conduct of communications needs assessments for the project;

 Development/production of communication and advocacy instruments and materials for marketing and awareness-raising campaigns, including briefing materials and media materials

 Ensures development and roll-out of the project Communications, Outreach and Visibility Strategy, with detailed annual plans, in line with CO Communications Strategy;

 Provides support in capturing synergies and linkages with other projects in the Environment and Climate Change Unit, and other programme units and projects;

 Facilitates preparation and clearance of all electronic and print products (press releases, event programmes, knowledge products, etc.) of the project for events at national, provincial and local levels;

 Liaises with print and electronic media, maintains a professional network with journalists and media experts and organizations for communicating project related information;

 Prepares Quarterly Newsletters, Project Annual Report and maintains project presence in social media and corporate networks, through preparation and regular review and updating of content;

 In coordination with the supervisor, development and preparation of material for marketing and awareness-raising including briefing materials and press releases;

 

• Facilitate quality reporting on project progress and results through effective communications and products, and facilitation of knowledge building and management

 

 Ensures fulfillment of UNDP and donor communications and visibility requirements in all print and electronic products of the project;

 Prepares and/or sources preparation, design and production of all project communications and outreach material;

 Ensures that communications products across all national, provincial and field offices uniformly adhere to communications and reporting requirements of the project;

 Oversees the work of provincial Communications and Reporting Assistants to ensure visibility of project interventions at all levels;

 Delivers communications and reporting trainings to staff in provincial and field offices;

 In close contact with project staff at national, provincial and field office level, acts as the primary focal point for the project in collecting project related information from provincial and field offices for fulfilling corporate and donor reporting requirements;

 Ensures that information and data from the field is captured, documented, analyzed and reported in a results-based and timely manner.

 Ensures that the reporting processes are systematized, consistent with the results framework and quality checks done;

 Assist in developing and maintaining information systems that will ensure maximum transparency to beneficiary clients, communities, Government and donors, concerning the implementation of the project, its status and development of the community;

 Extraction of data from various sources & maintenance of information database and photo library;

 Collection of information, preparation of content for the web sites;

 Research and retrieval of statistical data from internal and external sources;

 Review of translations, contacts with printers and other suppliers to ensure timely production;

 Undertake field visits as appropriate, to document implementation of project activities with the ‘communications lens’ to ensure visibility and sharing of best practices, preparing case studies and success stories; 

 Develop clear and concise reports and power-point presentations for various meetings, workshops, conferences, including the Project Board meeting and donor briefings;

 Preparation, production and dissemination of both routine and complex outreach products (project briefs, news releases, articles, power-point presentations, brochures, Q & As, websites, talking points, etc.,) that promote the strategic and timely flow of information and key messages about the project products and results for internal and external users;

 Suggest ways to improve presentation of information in visually appealing and innovative manners and tools (charts, graphs, infographic, etc.) including branding of the GCF/ UNDP logos on all communication material

 Thorough analysis and research of the political, social and economic situation in the country and preparation of substantive inputs to UNDAF, CPD and other documents.

 Contributions to knowledge networks and communities of practice including corporate communications repositories

 

 

 

IV. Impact of Results

 

 

The key results have an impact on the success of the project. In particular, the key results have an impact on communication of project progress and lessons learned to broad range of stakeholders, reporting and creation of strategic partnerships. 

 

 

 

 

V. Competencies and Critical Success Factors

 

 

 

Core

Innovation

Ability to make new and useful ideas work Level 4: Adept with complex concepts and challenges convention purposefully

Leadership

Ability to persuade others to follow Level 4: Generates commitment, excitement and excellence in others

People Management

Ability to improve performance and satisfaction Level 4: Models independent thinking and action 

Communication

Ability to listen, adapt, persuade and transform Level 4: Synthesizes information to communicate independent analysis

Delivery

Ability to get things done while exercising good judgement Level 4: Meets goals and quality criteria for delivery of products or services

Technical/Functional

Advocacy

Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Building Strategic Partnerships

Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Client Orientations

Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Job knowledge

Level 4: apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

 

 

 

VI. Recruitment Qualifications

 

 

Education: University degree in Communications, Journalism, Development Studies, Social Sciences or a closely related field

 

Experience: • At least 2 years of related experience in media and communications

• Experience with UN system/international organizations is required;

• Professional experience in national and/or international media outlets is an asset;

 

Language Requirements: Demonstrated proficiency in oral and written English and Urdu. Knowledge of other local languages is an asset

 

 

 

 

 

 

 

 

Please Note that Applications will now be accepted through Rozee.pk on jobs.un.org.pk 

 

 HEC attested degrees are a prerequisite for employment at UNDP. During the recruitment process candidates will be required to present HEC attested degrees.

 

Foreign Qualified Candidates: Foreign degree holders shall be required to(i) Present a verification/certification letter from the university verifying the degree & student enrollment,or (ii) Foreign degree Equivalence Letter from HEC.

 

UNDP provides Equal Opportunity for all equally qualified male & female including the physically challenged candidates, female candidates are particularly encouraged to apply (local and internal VA)

 

United Nations Development Programme (UNDP) does not charge fee at any stage of the recruitment.

 

 

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