Functions / Key Results Expected
Summary of Key Functions:
The Office Assistant will be responsible to perform following day-to-day specific office support duties:
Deliver/distribute mail/messages within office and outside the office.
Provide administration support services to the office
Welcoming visitors and guests.
Pickingup and delivering goods
Responsible for ensuring that the office environment stays wellorganized and tidy.
Monitoring the use of devices and supplies within the workplace.
Dealing with inquiries or needs from the visitors and workers
Coordinating the maintenance and repair of devices for the workplace.
Assisting management personnel in wide variety of workplace responsibilities.
Collecting and distributing couriers or packages among workers and starting and searching messages.
Keep the office kitchen and crockery clean and proper.
Serve tea, food and water during official meetings
Outside petty tasks e.g. deposit utility bills and collection of materials from vendor
Operate equipment such as generator, fax machine, copier, etc.
Performs other duties as assigned by supervisor
Impact of Results
The key results have an impact on the accurate, safe and timely execution of the Project services.
Competencies and Critical Success Factors
Ability to perform a variety of repetitive and routine tasks and duties
Ability to handle a large volume of work possibly under time constraints
Good knowledge of administrative rules and regulations
Ability to organize and complete multiple tasks by establishing priorities
Demonstrating/safeguarding ethics and integrity
Acting as a team player and facilitating team work
Facilitating and encouraging open communication in the team
Learning and sharing knowledge
Very effective at multitasking
Proven ability to perform to the highest levels of integrity and honesty
Excellent organizational skills and ability to prioritize and meet deadlines.
Ability to work independently as well as in a team in a multi cultural working environment
Minimum Primary level education
Atleast 02 years of progressive working experience in performing office support services in national or international organizations
Previous experience of working with international organizations will be an added advantage.
Fluency of English and Urdu required.
- Jobs with Primary Level Education as minimum requirement would require attested certificates from the relevant Board of Education.
UNDP provides the Equal Opportunity for all equally qualified male & female including the physically challenged candidates, female candidates are particularly encouraged to apply’’ (local and internal VA)
“United Nations Development Programme (UNDP) does not charge fee at any stage of the recruitment process including application, interviews, selection or induction etc. Moreover, UNDP does not concern itself with any information on the applicants’ bank accounts.”