TERMS OF REFERENCE
Job Title: Office Helper
Job Level: UNOPS LICA
Duty Station: Home-based in Islamabad, Pakistan
Duration: 2 work months
UN-Habitat renewed its presence in Pakistan in late 2005 following the devastating earthquake in the north of the country, facilitating the reconstruction of over 460,000 houses. In addition to the on-going projects in the field of slum improvements and water and sanitation in informal settlements with focus on gender mainstreaming, UN-Habitat Pakistan has been actively engaged in relief and emergency operations, in support of government institutions and partners, to provide assistance in flood-affected areas. It had very extensive programmes in 2010, 2011 and 2012, responding to the countrywide floods in those years. It has presently shelter, humanitarian water and sanitation responses in KP, FATA, Baluchistan and Sindh. Slum improvement interventions with an emphasis on WASH and community infrastructure are undertaking in Karachi and soon in Hyderabad, with the purpose to reduce the incidence of polio, including solid waste management. In addition, district-level vulnerability assessments are being done in Baluchistan and Sindh on DRR and resilience in the context of climate change. UN-Habitat has also been actively engaged in providing humanitarian support, through shelter, WASH and community infrastructure to Afghan refugees and ‘temporarily dislocated persons’/internally displaced people in KP and FATA. Finally, UN-Habitat is presently the convener of Strategic Priority Area on DRR/DRM of the One-UN Pakistan Programme 2013-2017.
Duties & Responsibilities
Under the overall supervision of the Manager Procurement & Logistics and the direct supervision of the Executive Associate and in close coordination with the Islamabad team, the incumbent will have the following duties and responsibilities:
§ Ensure the cleanliness of the office.
§ Take keen interest for safeguarding the interests of office.
§ To provide refreshment service to office staff.
§ To carry out office files from one office to another.
§ To ensure that lights and electric appliance are properly switched off while leaving the office.
§ Ensure the office is properly locked while leaving the office.
§ Maintain record of kitchen items, Wash/clean plates, cups and kitchen utensils and maintain the kitchen.
§ Issues stationary items to the office staff upon receipt of approved request.
§ Perform any other task assigned by the supervisor
Required Qualification& Experience
§ Matric/High school certification
§ 2-years of progressive working experience in performing office support services in national or international organizations
§ Previous experience of working with international organizations will be an added advantage.
§ Ability to work under pressure and difficult conditions
§ Demonstrates integrity by modeling the UN values and ethical standards
§ Ability of work effectively and harmoniously with colleagues
§ Displays culture, gender, religion, race, nationality and age sensitivity and adaptability
§ Treats all people fairly without favoritism
§ Shares knowledge and experience and contributes to UN-Habitat practice areas and actively works towards continuing personal learning and development
§ Ability to work with minimal supervision
§ Focuses on impact and result for the client and responds positively to critical feedback
§ Builds strong relationship with clients and external actors
§ Proficiency in English and Urdu is essential. Knowledge of local languages is an advantage.