Background
The United Nations Office on Drugs and Crime (UNODC) Country Office for Pakistan (COPAK) is tasked with assisting Pakistan through its Country Programme (CP) 2010-14 with a focus on illicit trafficking and border management, criminal justice and drug demand reduction and HIV/AIDS. In the context of implementation of the CP, there is a large number of procurement cases to be handled and prepared. To address the office’s need for administrative support in the area of procurement, the office requires the services of a Procurement Assistant.
Assignment Objective
The objective of the position is to assist in the preparation of procurement cases under the Country Programme as part of the COPAK Core Team, ensuring compliance with the UN regulatory frameworks for procurement and financial rules and regulations. The Procurement Assistant will report to the Procurement officer and Programme Management Officer.
Responsibilities
The Procurement Assistant will undertake the following duties and responsibilities under supervision of the Procurement Officer:
· Supporting procurement cycles, facilitating the review of local procurement cases by UNDP;
· Ensuring compliance with the UN regulatory frameworks for procurement and financial rules and regulations;
· Negotiating with vendors as appropriate;
· Monitoring purchase orders and contracts;
· Maintaining inventories;
· Establishing and managing a network of local logistics service providers for the delivery and storage of goods; and
· Updating COPAK procurement record, maintaining proper documentation of inventories.
Required Skills
Qualifications and Experience
⢠Graduation/ Bachelor Degree , business administration, supply-chain management or another degree with complementary experience;
⢠A minimum of five years of progressively responsible experience in project or programme implementation procurement, grant management, operations, business administration or tax compliance;
⢠Familiarity with United Nations regulatory frameworks regarding procurement;
⢠Experience in handling inter-organizational relations and managing international suppliers;
⢠Average knowledge of accounting software including Excel;
⢠Experience in procurement or financial management/accounting;
⢠Excellent knowledge of spoken and written English, with good analytical and communication skills;
⢠Proficiency in the use of information technology (word processing, spreadsheets and data management) and
⢠A very good understanding of United Nations regulatory frameworks regarding procurement would be preferred
