Under the direct supervision of the Programme Coordinator the Admin and Finance Assistant will be responsible to:
Ensure the adherence to UNDP Financial and Admin related policies in the Project;
Prepare and maintain quarterly advances and financial reports and keep a track of all funds released by the Project;
Prepare necessary documentation for quarterly advances and their settlement in line with the UNDP standard financial procedures.
Prepare salary/ rosters of the project staff and other short-term consultants, if needed and ensure timely payment of salaries;
Maintain project petty expenses and ensure entries in petty cash register, maintain general ledger to keep record of project accounts.
Process salaries of staff of RAA-RAHA and process the DSA claims as submitted.
Manage inventory for both expendable and non-expendable project items.
Maintain an accessible filing system in the project relating to admin and finance.
Responsible for the audit and also act as focal person for yearly project audit;
Facilitate in programme monitoring
Assist with all administrative and logistical arrangements for meetings, workshops conferences;
Assist in processing financial claims and facilitate approval through ensuring appropriate documentation and record keeping in accordance with PCOM rules;
Perform any other related duty as and when required by the respective managers.