Admin Responsibilities:

• Review and process administrative forms (Travelauthorization, DSA and Travel expenditure etc) for staff, and obtainauthorization from HOSO.
• Initiate administrator actions related toprocurement of goods and services.
• Supervision of wfp vehicles fleet, issue fuelslips, keep an eye on maintenance of vehicles. Assign duties to drivers asrequired and request from different units.
• Submission of month end report regardingvehicle’s maintenance and fuel consumption
• Draft or prepare correspondence to respond to inquiriesin respect to relevant administrative matters.
• Reviews the proper functioning of a variety ofoffice equipment such as photocopier
• Make travel arrangements and prepare traveldocumentation as required.
• Prepare emergency evacuation plan for sub officein consultation with FSO, UNDSS.

Inventory Management:

• Keep an update of all inventories that includesgeneral office inventory, ICT Inventory vehicles inventory etc, and updateAMD (Asset database) accordingly.
• Proper planning of annual requirement forinventory items

Finance Responsibilities:

• Manage petty cash accounts and ensure that’sfunds are spent in accordance with the allocations or allotments.
• Prepare monthly cash flow forecast for the suboffice administrative and operational activities.
• Check incoming invoices against contracts orother documents to ensure that purchases/services are properly authorizedand that the goods have been received or services rendered.
• Initiate payment vouchers according to WFPFinancial rules and regulations check all invoices for accuracy and totalsas well as calculations.
• Prepare reconciliation statements, monitorreview and report accurately on locally recoverable items and petty cashstatus summary.
• Keep track of balances to ensure that there aresufficient funds, prepare requests for replenishment of the petty cashaccount as required.
• Respond to accounting, budget or financialqueries regarding data from staff in the sub office.

ICT Duties and Responsibilities

• Provide orientation to newusers of existing technology
• Identifyand prepare hardware for disposal when appropriate
• Assistedin the planning, design, documentation, and implementation of varioussystems to include desktop PC’s, servers, network equipment, and softwareapplications
• Monitoredand maintained the use of the Network printers.
• Maintained,and monitored procedures for all server backups.
• Setting up user accounts, permissions and passwords,monitoring network usage Undertaking routine preventative measures andimplementing, maintaining and monitoring network security
• Planning and implementing future IT developments and undertaking project work
• Perform on-site and remote technical support
• Assisted in the organization and inventory of all hardware and software resources
• Createsand maintains good technical documentation.
• Providedon call support 24/7
• Administration,Supervision, monitoring, and troubleshooting of Windows (xp,vista,7).
• Developed and maintained a disaster recovery plan.
• Provide a monthly written report.

- Basic computer skills including keyboard/mouse skills and knowledge of common basic software packages. Knowledge of commonly used office equipment.
- Experience working in an international organization or multicultural environment. Postsecondary school studies in an institute specialized in information technology or telecommunications or information management or ITIL training.