• Extract and input data from various sources in administrative, human resource, procurement, logistics and other WFP systems;
• Respond to a variety of enquiries from staff in the unit and elsewhere in the Programme and supply readily available information from office files, databases, liaising with other offices as appropriate;
• Update charts and tables utilising graphic software, design hard copy and computer resident forms; update and track computer assisted processing of administrative actions;
• Type a variety of material such as correspondence, reports and papers;
• Search for, retrieve, compile, assemble and archive a variety of statistical data from computer files, records, reports or from other sources for external use;
• Assist in the preparation of administrative reports; draft routine correspondence; correct texts or data;
• Operate a variety of office equipment such as photocopier, facsimile, printer, telex, and maintain supplies; produce photocopies of materials as required and collate pages when necessary;
• Check accuracy of simple calculations, coding, and data;
• Make travel arrangements, request travel advances and prepare travel documentation as required;
• Receive telephone calls and office visitors and refer them to the appropriate source or reply personally to queries when possible;
• Collect, sort and distribute correspondence, reports and other material and transmit correspondence, documents, etc, via electronic mail, fax, courier service or other means;
• Set up, classify and maintain unit files;
• Provide assistance to all staff services such as travel, expense claims, document retrieval, inventory, etc;
• Perform other related duties as required.

Experience utilizing computers, including word processing, spreadsheet and other software packages.