Assist Unit Chief to coordinate with operations & other UNICEF sections for day to day administrative, human resource and operational matters.
Assist in monitoring the implementation of activities through field visits. Coordinate, follow up (and maintain record of) with provincial offices on PCAs/SSAs and third party agreements. Ensure timely follow up on progress reports from counterparts and disbursements of instalments. Respond to queries from counterparts related to financial transactions, accounts and supply requirements and delivery status in consultation with programme officers.
Under the guidance of Unit Chief provide administrative & perations support to the programme staff (travel management, organizing workshops/meetings, follow up on pending payments) including overseeing the work of programme assistants in Islamabad.
Supervise programme assistants in maintaining & completing record of projects, cash and supply inputs. Coordinate with counterparts and programme in correspondence related to cash and supply assistance to projects. Follow-up on cash advances, scrutinize bills and relevant documents upon submission for liquidation for processing through finance section. Flag cash advances to counterparts and allotments to the provincial offices on time in consultation with Budget & Finance Officer.
Assist operations to provide financial assessment for counterparts (NGOs, implementing partners and third party contractors) and educate on UNICEF financial rules and regulations related to cash and supply assistance.
Prepare detailed cost estimates, budget analysis and supply inputs for various project tasks. In consultation with counterparts, health and supply section develop specifications; estimate budget and delivery lead time for supply requirements for projects.
Contribute in preparation of Donor Reports (financial) in consultation with programme staff and Budget & Finance Officer. Prepare briefing notes for workshops, meetings with counterparts, donors and other sections. Participate in briefing and de-briefing of project personnel.
Any other task assigned by the supervisor
Fluency in written and spoken English and knowledge of local languages.
OTHER SKILLS AND ATTRIBUTES
-Sound knowledge and experience in computer applications and working knowledge of UNICEF system applications.
-Knowledge of UNICEF business practices.
-Ability for analytical, independent work in an organized manner.
-Ability to draft clearly and concisely on technical issues with creative expression.
-Ability to research, analyses, evaluate and synthesize information.
-Ability to work in an international or multicultural environment.
-Good negotiation and communication skill.