• Set up and maintain NFI procurement files
• Maintain NFI vendor files and ensure that all supporting documents are filed
• Collect, sort and distribute correspondence, reports and documents within the unit and to other units
• Respond to a variety of enquiries from staff in the unit and supply readily available information from office files and databases
• Create and maintain databases on contracts created by the Unit
• Check status of contracts and advise responsible officer of the status of the contracts so that remedial action can be taken timeously
• Retrieve documents whenever they needed including from WINGS
• Operate a variety of office equipment such as photocopier, scanner, facsimile, printer and maintain supplies; produce photocopies of materials as required and collate pages when necessary; ensure that the said equipment is kept in good working order
• Type a variety of documents, correspondence and reports
• Prepare payment request for NFI invoices and up date the NFI PR tracking system
• Request the registration of vendors in WINGS and following up on any amendments
• Make travel arrangements, request travel advance and prepare travel documentation as required
• Provide assistance to all staff with services such as travel and expenses claims and security clearance
• Prepare documents for the customs clearance of imported NFIs
• Perform other related duties as required

Experience utilising computers, including word processing, spreadsheets and other software packages.