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Associate Administrative/Finance Officer, NOB, VN/315/2017

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Industry:
N.G.O./Social Services
Category:
Administration
Total Position:
1
Job Type:
Full Time/Permanent ( First Shift (Day) )
Department:
UNHCR
Job Location:
Islamabad
Gender:
No Preference
Age:
18 - 65 Years
Minimum Education:
Masters
Degree Title:
University Degree in Accounting, Finance, Public or Business Administration, Economics or related field, OR university degree in another field combined with a professional qualification in accounting or finance (CPA/CIA or equivalent).
Career Level:
NOB
Minimum Experience:
4 Years(Minimum four years of previous job experience in the field of accounting or finance.)
Apply By:
Oct 15, 2017
Posted On:
Sep 29, 2017
Job Description

OPERATIONAL CONTEXT


The Associate Admin/Finance Officer will assist the Snr. Admin/Finance Officer in establishing, maintaining and implementing efficient administrative and financial control mechanisms to ensure compliance with UNHCR and UN administrative, human resources and financial rules and procedures. He/she works closely with the Snr Admin/Finance Officer on all matters related to the above mentioned.


Frequent external contacts with counterparts in other UN organizations or at working level in national Governments i.e. MFA, on issues of importance to Organizations programmes will be necessary. He/she acts as adviser or representative of the Organization with authority to discuss problems and seek common ground on which to recommend solutions based on predetermined guidelines provided by higher authority.


The incumbent directly supervises general service staff.


FUNCTIONAL STATEMENT



ACCOUNTABILITY


- UNHCR premises for the country operation are managed in an efficient and cost-effective manner, and provide a healthy, safe and respectful working environment.


- UNHCR's financial rules and regulations, policies and procedures are adhered to by the country operation.


- UNHCRs local cash is safeguarded.



RESPONSIBILITY


General Administration


- Assist in the day-to-day personnel and administrative operations of the office.


- Contribute to providing a healthy and respectful working environment, free from hazard or security risks.


- Assist with the implementation of processes and procedures to improve and strengthen internal controls in line with UNHCR rules and regulations.


- Participate in the physical verification of UNHCR property plant and equipment.



Human Resources


- Participate in the recruitment and appointment process, and assist with administrative formalities concerning local General Service staff.


- Coordinate training and capacity-building activities to staff in administrative related areas;.



Finance/Budget


- Contribute to the process to determine the countrys budget.


- Provide guidance and support on UNHCR's internal control framework, financial rules, policies and procedures.


- Identify potential risks in relation to the financial management of the office, and propose mitigating action to senior management, when applicable.


- Conduct regular checks of petty cash and cash accounts.


- Control and check the monthly accounts and various administrative activities, in order to verify and certify disbursements are in accordance with the administrative budget and UNHCRs Financial Rules.


- Provide training on financial matters.


AUTHORITY


- Participate in the interview process for the recruitment of local staff.


- Certify that disbursements are in accordance with the administrative budget and UNHCRs Financial Rules.


- Approve vouchers, including ABOD and project disbursements.



- Prepare financial status reports



REQUIRED COMPETENCIES:


Managerial Competencies


- Judgement and Decision Making


- Managing Resources


Cross-Functional Competencies


- Analytical Thinking



- Planning and Organizing



DESIRABLE QUALIFICATIONS & COMPETENCIES


- Professional qualification in accounting or finance (CPA/CIA or equivalent).


- Working experience of at least one year in an intergovernmental organization (United Nations or similar).


- Good knowledge of United Nations administrative, human resources and financial rules and procedures.


- Working experience with PeopleSoft/Oracle Financial and/or HR modules.


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