Admin and Finance Assistant

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UNDP provides equal opportunity to all qualified female & male including the physically challenged candidates.

Industry:
N.G.O./Social Services
Total Position:
1
Job Type:
Service Contract (SC) ( First Shift (Day) )
Department:
UNDP
Job Province:
Khyber Pakhtunkhwa
Job Location:
Peshawar
Gender:

UNDP provides equal opportunity to all qualified female & male including the physically challenged candidates.

Minimum Education:
Matriculation/O-Level
Career Level:
SB-3/1
Minimum Experience:
5 Years
Apply By:
Apr 23, 2018
Posted On:
Apr 12, 2018
Job Description

 

 Organizational Context 

 

 

Over the last decade, Pakistan’s north-western areas of Khyber Pakhtunkhwa (KP) and the Federally Administered Tribal Areas (FATA) have experienced large-scale population displacements due to militancy and military operations against militants and armed groups. Patterns of displacement and return movements have coexisted – often new displacements occurred in parallel with returns to other areas.  In 2014, the Government of Pakistan launched the military operation Zarb-e-Azb to establish the writ of the government in the remaining agencies of FATA notably Khyber and North Waziristan.  

 

With the success of military operations, the Government of Pakistan launched the Sustainable Return and Rehabilitation Strategy in 2015, announcing the return of the remaining displaced population (about 300,000 families) by the December 2016. UN agencies both supported the formulation of the strategy and the implementation of the strategy’s five pillars: infrastructure rehabilitation; law and order; governance and service delivery; livelihoods; and social cohesion and peace building. 

 

Recently, the government has launched comprehensive reforms to mainstream the FATA region, which until now is governed by a special law (Frontier Crimes Regulation 1901), where normal laws and rights enshrined in the constitution of Pakistan are not applicable to the residents of FATA.  The UN has played a leading role in advocating for and supporting government-led efforts to mainstream the FATA region. With the launch of the report of the Committee on FATA Reforms 2016, the UN system in Pakistan as well as the international community see significant tasks ahead in terms of supporting the government’s transition and recovery efforts in FATA.

 

The objective of the position is to provide support in planning and coordination of operations, organizational policies, human resource management, efficient productivity focusing on improvement of effectiveness, development and implementation of operations strategy in line with organizational goals and objectives. The Admin & Finance Assistant is proposed to work in the FATA Governance Project in close liaison with the, Governance component at sub office Peshawar, FATA Secretariat

 

 

 

 Functions / Key Results Expected

 

Summary of key functions:

1. Financial management and record compilation

2. Administrative support for managing project resources

3. Knowledge management1. Financial management and book keeping

Assist in compiling and developing project work-plans, project budgets and expenditure reports;

 Maintain and update files with updated financial reports, combined delivery reports, project correspondence, and other documents;

 Create requests for payments and verify the accuracy of the payment amount, supporting documentation, payment modality, and entering payment into budgeting and expenditure matrix;

 Assist in maintenance of the internal expenditures control system including timely corrective actions on un-post vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.

 Creation of requisitions in Atlas, registers of goods receipt in Atlas.

 Making budget check for requisitions, POs and vouchers.

 Filing of payment documentation invoices, travel claims, financial reports etc,

 Review request for payments, expenditure statement received from different IPs for further processing;

 Support project team in analyzing market prices for goods and material required for project activities;

2. Administrative support for managing project resources:

 Assist operations staff in in KP on all operations related monitoring by keeping track of the project budget and actual expenditure reporting. 

 Provide advanced word processing support by creating complex spreadsheets, maintaining databases and creating high quality reports, presentations, and other documents;

 Assist in coordinating all technical issues with the project implementing partners and government counterparts;

 Assist in coordinating meetings, including preparation of agenda, invitations, and drafting and circulation of minutes of the meetings;

 Provide travel arrangement support to the staff including travel authorization, raising requisition and request for security clearance, transport and hotel accommodation and processing of payments;

 Assist in organization of project workshop and seminars, including preparation and publication of proceedings and short reports; and

3. Knowledge management

 Participation in the trainings for the operations/ project staff

 Training of implementing partners/Community organisations in financial management

 Contributions to SOPs and provide input documentation on good practices on community based financial management

 

 

 

 Impact of Results 

The key results have an impact on the success of the FATA Governance Project under Democratic Governance Unit and country Programme. In particular, the key results have an impact on the design, operation and programming of activities, creation of strategic partnerships as well as reaching resource mobilization targets.

 

 

Competencies and Critical Success Factors

 

Corporate Competencies:

- Demonstrates integrity by modeling the UN's values and ethical standards- Promotes the vision, mission, and strategic goals of UNDP- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability- Treats all people fairly without favoritism.

Functional Competencies:

Teamwork

- Works collaboratively with colleagues to achieve organizational goals; - Places team agenda before personal agenda; - Supports and acts in accordance with final group decision.

Professionalism

- Knowledge of the use of information management; - Demonstrated problem-solving skills and ability to use sound judgment to ensure the effective and timely completion of complex tasks; - Ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. civil strife, natural disasters).

Communication and Computer Skills

- Communication and training (spoken and written) skills - Excellent computer skills

Planning and Organizing

- Develops clear goals that are consistent with agreed strategies; - Identifies priority activities and assignments; - Adjusts priorities as required; - Foresees risks and allows for contingencies when planning;- Monitors and adjusts plans and actions as necessary; - Uses time efficiently.

Knowledge Management and Learning

- Promotes a knowledge sharing and learning culture in the office- Actively works towards continuing personal learning

 

 

 

 

 Recruitment Qualifications

 

 

Education:

Secondary Education is required. Specialized certification in Accounting and Finance. University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but it is not a requirement.

 

 

Experience:

5 years of relevant administrative or programme experience is required at the national level. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.

 

Knowledge of the development context in KP would be an asset.

 

Language Requirements:

Fluency in the English and Urdu required. 

 Note : 

HEC attested degrees are a prerequisite for employment at UNDP. During the recruitment process candidates will be required to present HEC attested degrees.

Foreign Qualified Candidates: Foreign degree holders shall be required to: (i) Present a verification/certification letter from the university verifying the degree & student

 

enrollment, or ii) Foreign degree Equivalence Letter from HEC.

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