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Admin/Finance Assistant

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N.G.O./Social Services
Total Position:
Job Type:
Full Time/Permanent ( First Shift (Day) )
Job Province:
Job Location:
No Preference
Minimum Education:
Degree Title:
MBA Finance, M.Com,BBA/B.Com or any other relevant degree
Career Level:
Minimum Experience:
5 Years(At least 05 years of experience in a similar position in National/International organizations)
Apply By:
Jul 17, 2018
Posted On:
Jul 3, 2018
Job Description

Project Name:

Sustainable Forest Management (SFM)

Duties and Responsibilities:

The incumbent will be responsible to provide overall technical assistance under the guidance of their respective Provincial Project Coordinator, she/ he will:

a.    Prepare budget forecasts and estimates in coordination with PPC/AFO for annual and quarterly budget requirements and programme proposals, which involve financial forecasting, budgeting and accounts

b.      Develop and process requests for advances to the PMU SFM Project and ensure settlement of all advances in accordance with defined procedures and guidelines of PCOM

c.      Manage utilization of quarterly advances in accordance with quarterly workplans in collaboration with PPC and keep track of all programme funds received, disbursements, financial obligation and advances using ProMIS Software.

d.     Act as focal person for the project’s annual audit/ Spot Checks

e.      Assist with initial and informal stakeholder consultations;

f.        Collect and analyze preliminary information and data;

g.  Provide advanced word processing support by creating complex spreadsheets, maintaining databases and  creating high quality reports, presentations, and other documents;

h.      Assist in arranging meetings and workshops;

i.         Assist in the preparation of reports;

j.       Assist in preparation of work plans and budgets, and maintain ongoing communications with stakeholders;

k.  Assist the Provincial Project Coordinator in project coordination and monitoring by keeping track of the project work plan and reports;

l.        Understand and assist in managing project outputs, activities, project controls and draft correspondence as and when required;

m.    Assist in compiling and developing project work plans;

n.      Assist in coordinating meeting of the Project Board, including preparation of agenda, invitations, and drafting minutes of the meetings; and

o.  Assist in organization of project workshop and seminars, including preparation of proceedings and short reports.

p.    Responsible for the Programme Filling Management System at the PMIU

              Any other task assigned by the supervisor

Required Skills

Good Written communication skills in English

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