Office Assistant (Logistics)

United Nations Pakistan

Job Details:
Industry: N.G.O./Social Services
Category: Distribution & Logistics
Total Position: 1
Job Type: Service Contract (SC) ( firstshift )
Department: WFP
Job Location: Peshawar
Gender: Doesn't Matter
Minimum Education Bachelors
Degree Title: Secondary School education preferably supported by University Degree.
Career Level: SB-2
Minimum Experience: 2 Years(At least two years experience in support functions, including keyboarding skills and knowledge of simple record keeping procedures.)
Salary Range: PKR. 30,000 to 40,000/month
Require Travel: Not Required
Work Permit: Pakistan
Apply By: Jun 18, 2012
Posted: Jun 5, 2012
Job Description:
  • Extract and input data from various sources in administrative, human resource, procurement, logistics and other WFP systems;
  • Respond to a variety of enquiries from staff in the unit and elsewhere in the Programme and supply readily available information from office files, databases, liaising with other offices as appropriate;
  • Update charts and tables utilising graphic software, design hard copy and computer resident forms; update and track computer assisted processing of administrative actions;
  • Type a variety of material such as correspondence, reports and papers;
  • Search for, retrieve, compile, assemble and archive a variety of statistical data from computer files, records, reports or from other sources for external use;
  • Assist in the preparation of administrative reports; draft routine correspondence; correct texts or data;
  • Operate a variety of office equipment such as photocopier, facsimile, printer, telex, and maintain supplies; produce photocopies of materials as required and collate pages when necessary;
  • Check accuracy of simple calculations, coding, and data;
  • Make travel arrangements, request travel advances and prepare travel documentation as required;
  • Receive telephone calls and office visitors and refer them to the appropriate source or reply personally to queries when possible;
  • Collect, sort and distribute correspondence, reports and other material and transmit correspondence, documents, etc, via electronic mail, fax, courier service or other means;
  • Set up, classify and maintain unit files;
  • Provide assistance to all staff services such as travel, expense claims, document retrieval, inventory, etc;
  • Perform other related duties as required.
Skills Required
Experience utilizing computers, including word processing, spreadsheet and other software packages.