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Logistics Assistant (Billing) |
United Nations Pakistan |
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| Job Details: |
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| Industry: |
N.G.O./Social Services |
| Category: |
Distribution & Logistics |
| Total Position: |
1 |
| Job Type: |
Service Contract (SC) ( firstshift ) |
| Department: |
WFP |
| Job Location: |
Karachi |
| Gender: |
Doesn't Matter |
| Minimum Education |
Bachelors |
| Degree Title: |
Secondary school education preferably supported by University degree. |
| Career Level: |
SB-2 |
| Minimum Experience: |
3 Years(Three years of progressively responsible support experience including at one to two year in the field of accounting, transport, insurance, statistics, operations, administrative services or another related field.) |
| Salary Range: |
PKR. 50,000 to 60,000/month |
| Require Travel: |
Not Required |
| Work Permit: |
Pakistan |
| Apply By: |
Jul 7, 2012 |
| Posted: |
Jun 24, 2012 |
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| Job Description: |
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- Manage the Invoice Processing section. Develop a system of Invoice Tracking;
- Verify all incoming invoices for the Overland Transpor Contracting for CO Afghanistan and Surface Transport Contracting for Paksitan, on the basis of Contractual Commitments/Agreements. Compile figures (COMPAS/CDR/Invoice) calculate deduction for losses & short deliveries as per the waybills certified by the receiving units and ensure that they are properly recorded & documented;
- Prepare POs for Q&Q services and process invoices based on terms and conditions of the RFQ;
- Process all invoices related to custom clearance, superintendence and for other related activities performed by the service providers;
- Process all payments through WINGS by creation of PO, SES and advances.
- Ensure payment is processed and settled in time by following up with the concerned units/sections;
- Responsible for all queries related to LTSH PO in WINGS and Payments;
- Update the invoicing payment status. Provide periodic updates on payments to the supervisor and to the transporters;
- Drafting official memos, Letters, NFRs and Faxed related to payments;
- Preparing guidelines on the submission of complete documents for invoice processing for transporters and sub-offices;
- Liaise with COMPAS Unit to get COMPAS generated CDRs;
- Coordinate with transporters on the invoices which have incomplete documents and do not meet WFP standards as and when required;
- Preparing CCTI reports, generate transporters report from WINGS, attach documents with POs and liaise with concern AO in finalizing CCTI report;
- Provide monthly cash forecast to the Finance Unit on LTSH related expenses.
- Perform other related duties as required.
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| Skills Required |
| Experience utilizing computers, including word processing, spreadsheet and other software packages. |
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