Logistics Assistant (Billing)

United Nations Pakistan

Job Details:
Industry: N.G.O./Social Services
Category: Distribution & Logistics
Total Position: 1
Job Type: Service Contract (SC) ( firstshift )
Department: WFP
Job Location: Karachi
Gender: Doesn't Matter
Minimum Education Bachelors
Degree Title: Secondary school education preferably supported by University degree.
Career Level: SB-2
Minimum Experience: 3 Years(Three years of progressively responsible support experience including at one to two year in the field of accounting, transport, insurance, statistics, operations, administrative services or another related field.)
Salary Range: PKR. 50,000 to 60,000/month
Require Travel: Not Required
Work Permit: Pakistan
Apply By: Jul 7, 2012
Posted: Jun 24, 2012
Job Description:
  • Manage the Invoice Processing section. Develop a system of Invoice Tracking;
  • Verify all incoming invoices for the Overland Transpor Contracting for CO Afghanistan and Surface Transport Contracting for Paksitan, on the basis of Contractual Commitments/Agreements. Compile figures (COMPAS/CDR/Invoice) calculate deduction for losses & short deliveries as per the waybills certified by the receiving units and ensure that they are properly recorded & documented;
  • Prepare POs for Q&Q services and process invoices based on terms and conditions of the RFQ;
  • Process all invoices related to custom clearance, superintendence and for other related activities performed by the service providers;
  • Process all payments through WINGS by creation of PO, SES and advances.
  • Ensure payment is processed and settled in time by following up with the concerned units/sections;
  • Responsible for all queries related to LTSH PO in WINGS and Payments;
  • Update the invoicing payment status. Provide periodic updates on payments to the supervisor and to the transporters;
  • Drafting official memos, Letters, NFRs and Faxed related to payments;
  • Preparing guidelines on the submission of complete documents for invoice processing for transporters and sub-offices;
  • Liaise with COMPAS Unit to get COMPAS generated CDRs;
  • Coordinate with transporters on the invoices which have incomplete documents and do not meet WFP standards as and when required;
  • Preparing CCTI reports, generate transporters report from WINGS, attach documents with POs and liaise with concern AO in finalizing CCTI report;
  • Provide monthly cash forecast to the Finance Unit on LTSH related expenses.
  • Perform other related duties as required.
Skills Required
Experience utilizing computers, including word processing, spreadsheet and other software packages.