Programme Assistant - Polio

United Nations Pakistan

Job Details:
Industry: N.G.O./Social Services
Category: Polio
Total Position: 2
Job Type: TA (Temporary Appointment)
Department: UNICEF
Job Location: Islamabad
Gender: Doesn't Matter
Minimum Education Matriculation
Degree Title: Completion of secondary education, preferably supplemented by technical or university courses in a field related to the work of the organisation.
Career Level: GS-5
Minimum Experience: 5 Years(Five years job related experience. Knowledge of UNICEF business practices, financial management and supply/procurement procedure is desirable.)
Salary Range: PKR. 70,000 to 80,000/month
Work Permit: Pakistan
Apply By: Jul 22, 2012
Posted: Jul 6, 2012
Job Description:


Under the overall supervision of the Chief of the Unit, to provide administrative, financial, management (system, procedures and activities) human resources, logistics/procurement and operational support to the Polio Unit.


Provide administrative & operations support to the programme staff mainly travel management, organizing workshops/meetings, and process payments.

Process and examine the information and data in accordance with instruction received, organizes data in the system and process requisitions and travel authorizations

Prepare briefing notes for workshops, meetings with counterparts, and section meetings. Circulate the notes and follow up on the action points with the relevant programme staff.

Arrange appointments and meetings, both internal and external, some involving high-ranking officials, receives high level visitors, places and screens telephone calls, answers queries with discretion, responds to routine requests for information and assists in making the necessary arrangements for the meetings.

Maintain and compile record of projects, cash and supply inputs. Coordinate with counterparts and programme in correspondence related to cash and supply assistance to projects. Follow-up on cash advances, scrutinize bills and relevant documents upon submission for liquidation for processing through finance section.

Assist in monitoring the implementation of activities through field visits. Ensure timely disbursements of instalments to the partners including NGOs, Government Departments and consultants, upon clearance from Programme Officers.

Respond to queries from counterparts related to financial transactions, accounts and supply requirements and delivery status in consultation with programme officers.

Coordinate with operations & other UNICEF sections for day to day administrative, financial and operational matters

Any other task assigned by the supervisor

Skills Required
Fluency in written and spoken English and knowledge of local languages.
-Sound knowledge and experience in computer applications and working knowledge of UNICEF system applications.
-Knowledge of UNICEF business practices.
-Ability for analytical, independent work in an organized manner.
-Ability to draft clearly and concisely on technical issues with creative expression.
-Ability to research, analyses, evaluate and synthesize information.
-Ability to work in an international or multicultural environment.
-Good negotiation and communication skill.