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Administrative & Finance Associate

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N.G.O./Social Services
Total Position:
Job Type:
National Project Personnel (NPP) ( First Shift (Day) )
Job Location:
No Preference
Minimum Education:
Career Level:
Minimum Experience:
5 Years
Apply By:
Jan 31, 2019
Posted On:
Jan 20, 2019
Job Description


Organizational Setting

This position is located in FAO Islamabad, Pakistan. The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural , fisheries and forestry sectors and to use their environmental and natural resources in a sustainable manner.

Reporting Lines

Under the overall supervision of the FAO Representative in Pakistan,  the he incumbent will report to Deputy Chief of Party, THAzA Project and will work and in close coordination with Assistant FAO Representative (Administration).

Technical Focus

  • Sound understanding about compliance with USAID financial rules;
  •  Excellent knowledge of financial management tools and reporting formats for USAID;
  • Working experience with USAID funded projects.
  •  Working knowledge of inventory management, reconciliation, advance extension and reconciliation etc;
  •  Knowledge of office administration;


Tasks and responsibilities

  •  Support the THAzA office in all administrative, organizational and financial matters
  • Ensure proper financial policies, procedures, and systems are operated and maintained.
  •   Ensure that all financial transactions are compliant with local laws, donor regulations, and internal policies.
  • Responsible field office advance settlement tracking
  • Ensure that the program expenditure is within the available fund, annual budget and work plan.
  •  Ensure that all financial records are properly kept.
  •   Process and follow up all payments including obtaining expenditure approval, effecting payments,
  •   Maintain a comprehensive filing system for financial and administrative documents.
  •   Prepare monthly budget forecast and advance request for project activities
  • Assist management in preparation of annual budgets.
  •  Advise and assist international and national consultants/other staff on all aspects of allowances, security clearances, travel claims and other financial matters and calculate payments due for claims and services;
  • Manage travel related documentation including security clearances, reservations etc and compliance with FAO regulations;
  •  Coordinate DSA and other workshop/training related payments.
  •  Review and send accurate timely monthly financial reports and copy of financial documents to HQ.
  • Monitors cash flow and expenditure against budget and advice the Team Leader on possible corrective action, ensure well-functioning of office equipment and facilities, arrange and coordinate with the logistics officer for repair and maintenance as required.
  • Provide support to the office in all other financial matters.
  • Coordinate any events, meetings and occasions held by the project
  • Any other task assigned by the supervisor



Minimum Requirements

  • Master’s degree in Business Administration with concentration in Finance;
  • At least 5 years of professional experience, in related field including both finance and administration;
  •  Sound knowledge of USAID rules and regulation.
  •  Experienced in Oracle financials, Microsoft Office Professional including Word, Excel, and Power Point.
  • Excellent communication, written and presentation skills;
  • Knowledge of regional languages, an advantage;
  •  Prior working experience with UN and USAID’s project will have an added advantage.
  • National of Pakistan

FAO Core Competencies


  • Results Focus
  • Teamwork
  • Communication
  •  Building Effective Relationships
  • Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

  • Understanding of the purpose and functions of technical programmes, operational guidelines and programme/project management procedures, preferably those adopted by the United Nations or FAO would be considered an added asset.
  • Spreadsheet and databases computer software, and an ability to work in multidisciplinary and multicultural teams is essential.

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency


·         All applications will be reviewed and qualified applicants will be contacted for interviews.

·         FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing).

·         Incomplete applications will not be considered. If you need help, or have queries, please contact: iRecruitment@fao.org

·         Applications received after the closing date will not be accepted.

·         Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications.

For other issues, visit the FAO employment website: http://www.fao.org/employment/home/en/


To apply, visit the iRecruitment website at http://www.fao.org/employment/irecruitment-access/en/ and complete your online profile. Only applications received through iRecruitment will be considered.

Candidates are requested to attach a letter of motivation to the online profile.

Vacancies will be removed from iRecruitment at 23:59 Central European Time (CET) on the deadline for applications date. We encourage applicants to submit the application well before the deadline date.

If you need help, or have queries, please contact: iRecruitment@fao.org

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Jobs in Pakistan
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