Purpose of the post: To provide support to the carrying out of all the appropriate administrative processes having to do with the implementation of different activities of the Polio Eradication Initiative (PEI) Programme, with a particular focus on those pertaining to procurements, while ensuring that they are processed adequately and are in compliance with the established policies of the Organization and Standard Operating Procedures (SOPs), where applicable.
Organizational Context: Under the supervision of the Procurement & Logistics Officer, the Polio Team Leader and the overall supervision of the WHO Representative, the incumbent will undertake the following duties:
Analyze and process requests for procurement of goods and services for different technical and emergency programmes, ensure adherence to the standard WHO guidelines on procurement, accuracy of information, completion of required supporting documents and check availability of funds.
Using GSM, initiate local purchase requests for both catalogue and non-catalogue items in an efficient manner, monitor status and ensure timely process of requests and delivery of goods and services. Draft purchase order amendments when required, provide justification and upload supporting documents.
Prepare requests for price estimates for non-catalogue items, obtain estimated costs from the Regional Logistics and Supply Unit or HQ, and implement related procurement decisions taken by technical units and/or the supervisor.
Draft bid invitations and related correspondence, compile offers, prepare summary of bids including information on price and conditions of offer, and draft the adjudication reports with recommendations for decision-making.
Arrange for the meetings of the Country Procurement Committee by determining suitable dates with partners and compiling and disseminating the necessary background documents related to the cases to be presented.
Maintain and update the suppliers’ database, including completion of the supplier evaluation forms for all suppliers contracted by WHO office.
Perform other duties as requested by the supervisor(s).
Competencies:
- Producing results
- Knowing and managing oneself
- Team Work
- Respecting & Promoting Individual and cultural differences
- Communication
Educational:
· Bachelor’s degree in Business Administration or Commerce.
· Certificates of participation to procurement and/or logistics courses desirable.
Professional Experience
- Five (5) years of experience working with a UN agency and/or International Organizations.
- Experience in the use of an ERP system such as Oracle is desirable.
ADDITIONAL INFORMATION:
1. Please make sure to update your P-11 form prior to submit your
application. Incomplete or missing current/past employment/academic
information will not be considered.
2. Female applicants having relevant required experience/education are
highly encouraged to apply for this position. WHO is committed to creating
a diverse and inclusive environment of mutual respect. WHO recruits and
employs staff regardless of disability status, sex, gender identity, sexual
orientation, language, race, marital status, religious, cultural, ethnic and
socio-economic backgrounds, or any other personal characteristics.
3. Only candidates under serious consideration will be contacted.
4. A written test and/or an asynchronous video assessment may be used as a
form of screening.
5. WHO does not charge a fee at any stage of the recruitment process
(application, interview, processing or any other fees)
6. The Organization reserves the rights to accept/reject any/all application(s)
without assigning reasons thereof; any internal/external influence used to effect
recruitment decisions will result in exclusion and disqualification of candidate.
7. Appointment of selected candidate will be on Local Individual Contractor
Agreemtn (LICA) issue by United Nations Office for Project Services (UNOPS). LICA
is a non-staff contract whereby the signatory has the status of a contractor and
not considered in any respect as being a Staff Member of the World Health
Organization (WHO).
8. WHO has a zero-tolerance policy on conduct that is incompatible with the aims
and objective of the United Nations and WHO, including sexual exploitation and
abuse, sexual harassment, abuse of authority and discrimination.
9. This vacancy notice may be used to fill other similar positions at the same grade
